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Report Line: Technical Advisor-HR
Responsible for: Drivers and Cleaners

Job Summary
Administration Officer shall manage the daily tasks of the airline by providing administrative and clerical support to various departments including the outstation.

Key accountabilities /responsibilities:

  • Warmly welcome guests to the premises and directing them where appropriate.
  • Monitoring the safety and security of the office premises and liaising with the security teams on the ground.
  • Making sure the offices are locked during out-of-office hours and entry to strictly be permitted and ensuring offices are opened before the opening of any business day.
  • Ensure the repair and maintenance issues of the building are reported on a timely basis and quickly resolved.
  • Ensure car repairs and maintenance are done cost-effectively on a regular basis and all logs kept safely including the logbooks.
  • Maintain proper fueling levels of all cars and monitor the allocation and distribution of each company vehicle in your docket. Allocation and consumption reports to be made on a weekly basis.
  • Ensuring that the office premises, offices  and toilets are kept very clean at all times
  • Ensure there is a car tracker per vehicle to ensure the safety of the company asset.
  • Management of the disbursement of airtime and sim cards to those allocated and liaising with the finance department on the same.
  • Ensure there is an active fire system and fire emergency procedures and protocols in place.
  • Book meetings for events (in-house and external) and ensure all preparations are made; catering, invites and others.
  • Assist the HR Section in errands necessitating the process of work permits for expatriates.
  • Look for affordable accommodation, schools, and facilities for expatriates as may be required.
  • Distribute and store correspondences (e.g. letters, emails, and packages)
  • Ensure all offices are well equipped with office supplies from the stores and are functioning efficiently.
  • Prepare reports and presentations with statistical data, as may be assigned
  • Arrange travel and accommodations as may be required for various managers
  • Academic Requirements and Relevant Experience
  • Bachelor’s Degree in Social Sciences, Business Administration, or any related field.
  • 3 years of experience in a busy office environment at the administration level
  • Experience with Microsoft applications; Word, PowerPoint, Excel, and others
  • Experience with fleet management matters in a busy environment 
  • Solid knowledge of office procedures and protocols
  • Proven knowledge in Fire safety and security systems and procedures
  • Proficiency in documenting processes and keeping up with industry trends

Required skills

  • Attention to detail
  • Verbal and written communication skills
  • Critical thinker and problem-solving skills
  • Team player
  • Good time-management skills
  • Excellent interpersonal and communication skills
  • Organization skills
  • Writing skills
  • Flexible
  • Integrity
  • Security-conscious 
     

About Us

Uganda Airlines, the National Carrier of the Republic of Uganda based at Entebbe International Airport is now accepting applications for a number of job opportunities.

As a member of the team, you will be responsible for presenting a positive image of the airline in keeping with its brand to connect the world to the Pearl of Africa. You will be enthusiastic about serving all Uganda Airlines customers and colleagues with courtesy and respect in line with the company’s values. You will also be championing safety and ensuring international aviation standards are maintained at the airline. This is a great opportunity to be part of the new National Airline, in this exciting industry.

How to apply

Application letters, complete with Curriculum Vitae giving two (2) referees, and copies of academic and professional certificates with one passport size photograph (one full size photograph for Cabin Crew applicants) should be submitted online at www.careers.ugandairlines.com or by post quoting the Job Reference number accordingly.

Applications should be addressed to:

The Manager Human Resources.
Uganda National Airlines Company Ltd.
P.O. Box 431, Entebbe, Uganda
.

Only successful applicants will be contacted.