The Executive Assistant to the CEO is responsible for ensuring that the CEO has the necessary administrative support, enabling him/her to focus on business development and strategic issues. He/she is responsible for coordination and receipt, storage and issuance of communications by the CEO.
Duties & Responsibilities
Monitor progress of planned activities/ projects in the office of the CEO.
Collect specific data as required by the CEO.
Draft the CEO's speeches, presentations, including managing the CEO's protocol.
Consulting management in drafting external replies by the CEO's office.
Draft monthly, quarterly and annual reports of the office of the CEO.
Take minutes of management meetings chaired by the CEO.
Study reports and selected documents sent to the office of the CEO and make briefs accordingly.
Conduct research on topical areas for specific information using electronic resources and or networking relations with internal and external key stake holders.
In liaison with administration manage travels for the CEO.
Review and route correspondence, drafting letters and documents, collecting and analyzing information and initiating telecommunications.
Maintain executive's appointments and diary schedule by planning and scheduling meetings, events and teleconferences.
Secure information by completing database backups.
Maintain filing and retrieval systems for company records, recording meeting minutes and discussions.
Ensure availability of functional office equipment and supplies.
Contribute to team effort by accomplishing work related functions as may be required from time to time.
Qualifications and Competencies
A Bachelors degree in Management Studies, Economics, Business Administration and Management, Public Administration or any other closely related field.
At least 5 years experience as a high level Personal Assistant in a reputable sizable organization.
Should have extensive knowledge in the use of relevant office computer software applications.
Highly developed organizational skills.
Excellent communicator with a proactive and courteous friendly attitude.
Multi-tasking ability and flexibility to work in this dynamic and ever-evolving environment and work well under pressure to meet tight deadlines.
Attention to detail.
Maturity to handle a range of situations.
Outstanding written communication skills.
High level of integrity and proffesionalism.
A Competitive salary package is offered
Uganda Airlines, the National Carrier of the Republic of Uganda based at Entebbe International Airport is now accepting applications for a number of job opportunities.
As a member of the team, you will be responsible for presenting a positive image of the airline in keeping with its brand to connect the world to the Pearl of Africa. You will be enthusiastic about serving all Uganda Airlines customers and colleagues with courtesy and respect in line with the company’s values. You will also be championing safety and ensuring international aviation standards are maintained at the airline. This is a great opportunity to be part of the new National Airline, in this exciting industry.
How to apply
Application letters, complete with Curriculum Vitae giving two (2) referees, and copies of academic and professional certificates with one passport size photograph (one full size photograph for Cabin Crew applicants) should be submitted online at www.careers.ugandairlines.com or by post quoting the Job Reference number accordingly.
Applications should be addressed to:
The Manager Human Resources.
Uganda National Airlines Company Ltd.
P.O. Box 431, Entebbe, Uganda.